In the Output section, configure the output settings of the scanned file. More options become available if your YSoft SafeQ is licensed for the Advanced Workflows or OCR modules.

The following sections provide a summary of the available output options in the Core Workflows, Advanced Workflows, and OCR modules.

Options Available in Core Workflows

Item	Options	Description
Output Format	JPEG TIFF Multipage TIFF PDF Compact PDF	This option specifies the file format of the output file. JPEG – the output file will be saved in JPEG format TIFF – the output file will be saved in TIFF format Multipage TIFF – the output file will be saved in TIFF format but will consist of multiple pages (sub files) PDF – the output file will be saved in PDF format Compact PDF – the output file will be saved in PDF format, but compression will be applied and the resulting file will be a small size
Can be modified by the user on the terminal		When checked, a user can change the format of the scanned file on the "Scan options" screen
Filename	String – can contain a reference to workflow variables	The name of the resulting scanned file (without an extension). Process, capture, and user input variables may be used. If scan workflow produces multiple files, the filename is appended with a numeric sequence in the "####" format, e.g., "0001", "0002", etc. Please keep in mind the character's limitations that are permitted to be in file names. Characters that are not allowed (*, ?, /, \, \|, :, <, >) will cause failure upon scanned file delivery. If the filename field is left blank, the filename generated by the device where the scan was made is used.
If filename already exists	Keep both files: If a file with the same name already exists, YSoft SafeQ 6 creates a new file with a numeric sequence in the "_#####" format, e.g., "filename_00001", "filename_00002", etc. No files are deleted in this case Replace original file: Replaces the original file with the new one Append to the original file (PDF only) Prepend to the original file (PDF only) * PDF/A-2x formats are not supported	Determines the behavior applied if a file with the same name already exists in the target directory

Supported Output Formats

Output Format	Real Output Format
	Konica Minolta, Develop, Olivetti, Aurora	Sharp	Sharp-eSF	Ricoh, Ricoh SOP	Fuji Xerox	Xerox	Toshiba, OKI, OKI sXP	HP	Epson	Lexmark
JPEG	JPEG	JPEG	JPEG	TIFF, JPEG The exact format depends on the selected color mode.	JPEG	JPEG	JPEG	JPEG	JPEG	JPEG
TIFF	TIFF	TIFF	TIFF	TIFF, JPEG The exact format depends on the selected color mode.	TIFF	TIFF	TIFF	TIFF	TIFF	TIFF
Multipage TIFF	Multipage TIFF	Multipage TIFF	Multipage TIFF	Multipage TIFF, PDF Exact format depends on selected color mode.	Multipage TIFF	Multipage TIFF	TIFF	Multipage TIFF	Multipage TIFF	Multipage TIFF
PDF	PDF	PDF	PDF	PDF	PDF	PDF	PDF	PDF	PDF	PDF
Compact PDF	Compact PDF	Compact PDF	PDF	PDF	PDF, Compact PDF Depending on the color mode and resolution selected	Compact PDF	PDF	PDF	CompactPDF	PDF

Options Available in Advanced Workflows and OCR Engine modules

Item	Options	Description
Output format	The following options are additionally available if the "OCR" processing step processing is enabled: Searchable PDF Microsoft Word (DOCX) Microsoft Excel (XLSX) Microsoft Excel (XLS) Microsoft PowerPoint (PPTX) Text (TXT) Rich Text (RTF)	This option specifies the file format of the output file. OCR output formats are MFD vendor independent so all formats are supported for all vendors.
Can be modified by the user on the terminal		When checked, a user can change the format of the scanned file on the "Scan options" screen. File format selection is not supported when the OCR processing step is selected on the workflow. The checkbox is not visible in such a case.
Filename	String – can contain a reference to workflow variables	The name of the resulting scanned file (without an extension). Process, capture, and user input variables may be used. If scan workflow produces multiple files, the filename is appended with a numeric sequence in the "####" format, e.g., "0001", "0002", etc. Please keep in mind character limitations that are permitted to be in file names. Characters that are not allowed (*, ?, /, \, \|, :, <, >) will cause failure upon scanned file delivery. If the file name field is left blank, the filename generated by the device where the scan was made is used.
If the filename already exists	Keep both files Replace original file Append to the original file (PDF only) Prepend to the original file (PDF only) * PDF/A-2x formats are not supported	Determines the behavior applied if a file with the same name already exists in the target directory.
Compliance level (Available only when the output format "Searchable PDF" is selected)	None PDF/a-1a PDF/a-1b PDF/a-2a PDF/a-2u PDF/a-3a PDF/a-3u	The compliance level of the searchable PDF output.
Modify PDF metadata (Available only when the output format "Searchable PDF" is selected)	Enabled or disabled	Modifies the standard PDF metadata fields in searchable PDF files. If enabled, specify the following PDF metadata files: Title Author Subject Keywords If appending or prepending a searchable PDF file, choose whether to overwrite the metadata on each append or prepend.
MRC compression (Available only when the output format "Searchable PDF" is selected)	Enabled or disabled	Enables or disables the MRC compression in a searchable PDF file. MRC ( Mixed Raster Content ) is a special compression technology used to minimize the size of PDF files. Document image files are usually very large due to the background, which often makes up to 90% of the file size. The background may, however, be unnecessary in the resulting document. It is the text and pictures that are important. The PDF MRC compression technology allows locating the color background and deleting it or compressing it to a high degree. This leaves text and pictures against a white background contributing to a smaller PDF file size. Picture objects (diagrams, graphs, logos, photos, drawings, stamps, signatures, etc.) are also slightly compressed, but only to an extent that does not lower the quality.
Encrypt PDF (PDF encryption is available only when PDF/A compliance is set to None and Append/Prepend to original file feature is not used)	Enabled or disabled	Enables or disables PDF encryption.
Encryption Strength (Available only if the "Encrypt PDF" option is enabled)	Low 40 bit Encryption High 128 bit Encryption High AES 128 bit Encryption	The strength of encryption desired for PDF output
Password Type (Available only if the "Encrypt PDF" option is enabled)	Generate password automatically Define password manually (user)	Defines the password creation strategy: Generate password automatically – the password will be generated by the system and the admin must provide information for the delivery of it Define password manually – if selected, it is possible to add a password for the document, it can contain user variables.
Send email with password (Available only if the "Encrypt PDF" option is enabled)	Enabled or disabled, mandatory if "generate password automatically" is selected	If enabled, an email containing the PDF password will be sent to the specified recipients. It is mandatory if the system generates the password.
Recipients (Available only if the "Encrypt PDF" option is enabled)	String or reference to workflow variables	The list of recipients for the password message defaults to "%userEmail%". It is possible to add multiple recipients separated by a comma or semicolon.
Subject (Available only if "Encrypt PDF" option is enabled)	String or reference to workflow variables	The subject of the email with the password.
Message (Available only if "Encrypt PDF" option is enabled)	String or reference to workflow variables	The content of the message with the password.

Not all technologies and MFD models support all output file formats. If an unsupported file format is selected, it is substituted with a similar file format determined by YSoft SafeQ.