Instant scan workflows

Scan workflows can be defined in a very simple way for the user to tap and start the scan workflow immediately. These are instant scan workflows.

1. Log into the embedded terminal. If not redirected automatically, tap Scan application in the device main menu.
   

   Your Main Menu screen may not look exactly like the one shown here.

2. If print jobs list is displayed tap menu button
   
   and then select Scan application in the menu.
   

3. On the Main Menu screen, tap Scan on the left side.

   You may be asked to select a Billing Code first.

   Available scan workflows vary based on your permissions and YSoft SafeQ configuration. To learn more, please contact your system administrator. Instant scan workflows enable you to start a specific workflow without any additional input. These are marked with Instant workflow label under the name. To start scanning, tap one of the instant scan workflows. Scanning starts immediately with the selected workflow.

   

   Display more pages of the scan workflows list.

   Tap to change the predefined Scan settings.

   Tap to display scan workflow description.
   
   

Scan workflows with user input

User input may be required with some scan workflows. This guide will show you how to work with them.

1. Workflows not marked with an instant scan label require additional input from users. Tap one of the listed scan workflows and you will proceed to the Workflow settings screen.
   

   

   
   Display more pages of the scan workflows list.
   Tap to display scan workflow description.
   
   

2. The Workflow settings screen is displayed. If a workflow is not marked with an Instant scan label, it is a regular workflow with user input. Selecting such a workflow on the Scan workflows screen always opens the Workflow settings screen.
   

3. Tap an input field or its icon to set the value of a workflow user input. Optional user inputs are marked with a label (optinal).

   Tap to open the List selection screen.

   Tap to select a target folder.

   After placing a paper document on the glass or in the feeder, start scanning using the Scan button. If any required user input is not filled-in, input is marked with label Missing information highlighted with red color. If user inputs are invalid, a Validation screen is displayed and scanning will not start. When scanning starts, the Scan in progress screen is displayed.

   Tap to leave the screen and display the Scan workflows screen.

   Go to the next/previous page to view and edit user input fields not displayed on the current page.

   On the top of the screen tap to switch to scan setting or workflow settings screen.

   
   

   1. On the List selection screen select one of the options by tapping it.
      

      

      
      

      Go to the next/previous page to view other options from the list.
      Tap to list item and then Select to confirm selection and return back to the Workflow settings screen.

      Tap to Cancel the screen without a selection change. The screen is displayed with the original choice set in the list input field.

   2. On the Folder browsing screen you can browse a folder's structure. The folders are listed in alphabetical order. The label of the tab at the top of the screen initially contains the same label as the related workflow user input field. After accessing a folder, the label contains the current folder path. Tap a folder item to browse its content.
      

      

      
      

      

      
      

      Tap to return to the root folder.

      Tap to return to the parent folder.

      Tap to go to the next/previous page to see other folders.

      Tap to display the folder content.

      Tap to the folder name and then Select to confirm selected folder as the target folder.

      Tap to the Cancel to leave the Folder browsing screen without a selection change.

Additional scan settings

Additional scan screens are displayed after tapping their tabs on the detail workflow screen or tapping the instant scan More button.

1. The Scan settings screen is displayed after pressing the More button in the instant scan workflow or pressing the Scan settings tab regular Workflow settings.

   The Scan settings screen is displayed only if any of the options are modifiable (set by an administrator).

2. The Scan settings screen contains at least one of following options:
   

   

   
   

   Set desired scan quality.

   Select from the available colors options.

   Select simplex or duplex scanning.

   Select the desired file format.

   After placing a paper document on the glass or in the feeder, start scanning using the Scan button. If any required user input is not filled-in, the Validation screen is displayed and scanning will not start. When scanning starts, the Scan in progress screen is displayed.

   Tap to leave the screen and display the main scan workflows screen.

   Use selection button to display available options.
   

   Go to the next/previous page to view other options from the list.
   Tap to list item and then Select to confirm selection and return back to the Scan settings screen.

   Tap to Cancel the screen without a selection change. The screen is displayed with the original choice set in the scan settings field.

Scan description

1. The Scan description screen describes the workflow and how to work with it.
   
   

   Tap to leave the screen and display the main scan workflows screen.