Quick Scan Workflows

Scan workflows can be defined in a simple way for the user to tap and start the scan workflow immediately. These are the quick scan workflows

1. Log into the embedded terminal. If you are not redirected automatically, tap the YSoft SafeQ application in the device's main menu.

   ApeosPort-VI and older	ApeosPort-VII

   
   

   Your Main Menu screen may not look exactly like the one shown here.

2. On the Main Menu screen, tap Scan on the left side.
   

   You may be asked to select a Billing Code first.

   
   Available scan workflows vary based on your permissions and YSoft SafeQ's configuration. To learn more, please contact your system administrator. Quick scan workflows enable you to start a specific workflow without any additional input. These are marked with a quick scan label under the name. To start scanning, tap one of the quick scan workflows. Scanning starts immediately with the selected workflow.

   Tap to change the predefined scan options.

   Display more pages of the scan workflows list.

3. When scanning in Duplex mode (a two-sided scan) from the feeder, a native prompt window will appear on some of older models of the Fuji Xerox device (with Apeos JF SCLIPTLanguage Version 3.1.1 or earlier). Tap on the Last Original button on the native Fuji Xerox screen to finish the scanning.
   

   

Scan Workflows with User Input

User input may be required with some scan workflows. This guide will show you how to use them.

1. Workflows not marked as quick scan require additional information from users. Tap one of the listed scan workflows, and you will proceed to the Workflow detail screen.
   

   

   
   Display more pages of the scan workflows list.

2. The Workflow detail screen is displayed. If a workflow is not marked with a quick scan label, it is a regular workflow with user inputs. Selecting such a workflow on the Scan workflows screen always opens the Workflow detail screen.
   

   

   
   

   Tap an input field or its icon to set the value of a workflow user input. A required user input is marked with a red asterisk ( * ).

   Tap this icon to open the List selection screen.

   For selecting a target folder, tap the folder browsing icon.

   After placing a paper document on the glass or feeder, start scanning using the Scan button. If any required user inputs are not filled, the Scan button is disabled. If user inputs are invalid, a Validation screen is displayed and scanning does not start. When scanning starts, the Scan in progress screen is displayed.

   Tap to leave the screen and display the Scan workflows screen.

   Go to the next/previous page to view and edit user input fields not displayed on the current page.

   Tap to change the predefined scan options for a workflow.

   Tap to display a workflow description.

   1. On the List selection screen, select one of the options by tapping it.
      
      

      Go to the next/previous page to view other options from the list.

      Tap to leave the screen without changes. A workflow detail screen will be displayed with the original choice set in the list input field.

   2. On the Folder browsing screen, you can browse a folder's structure. The folders are listed in alphabetical order. The label of the tab at the top of the screen initially contains the same label as related to the workflow user input field. After accessing a folder, the label contains the current folder path. Tap a folder item to browse its contents.
      

      

      
      
      

      Tap to return to the root folder.

      Tap to return to the parent folder.

      Tap to go to the next/previous page to see other folders.

      Tap to select the current folder as the target folder.

      Tap to leave the folder browsing screen without making a selection.

Additional Scan Options

Additional scan screens are displayed after tapping their tabs on the detail workflow screen or tapping the quick scan More button.

1. The Scan options screen is displayed after pressing the More button on the quick scan workflow or pressing the Scan options tab regular workflow detail.

   The Scan options screen is displayed only if any of the options are set to modifiable.

2. The Scan options screen contains at least one of the following options.
   

   

   
   

   Set the desired scan quality.

   Select among the available colors options for the scan result.

   Select simplex or duplex scanning.

   Select the desired file format.

   Use the selection buttons to scroll among the available options.

   After placing a paper document on the glass or feeder, start a scan using the Scan button. If any required user inputs are not filled, the Scan button is disabled. A scan will not start if user inputs are invalid. While scanning, the scan's progress is displayed.

   Tap to leave the screen and display the main scan workflows screen.

Scan Description

1. The Scan description screen describes the workflow and how to use it.
   

   

   
   

   After placing a paper document on the glass or feeder, start the scan using the Scan button. If any required user inputs are not filled, the Scan button is disabled. If user inputs are invalid, a validation screen is displayed and the scan does not start. While scanning, the scan's progress is displayed.

   Tap to leave the screen and display the main scan workflows screen.